Event Policies

Refund Policy | Code of Conduct | Photo Policy | Duty of Care

Refund Policy

Written cancellations received five business days before the conference will receive a full refund of the conference registration fee.

Code of Conduct

We expect participants, presenters, and exhibitors to follow these rules at the annual conference, regional meetings, and related social events, workshops, online forums, in social media, and any other activity sponsored by the Wisconsin Land Information Association (WLIA).

WLIA is dedicated to providing a harassment-free experience for everyone. We do not tolerate harassment of community members or event participants in any form. Sexual language and imagery is not appropriate for any WLIA event. Participants violating these rules may be sanctioned and/or expelled from the event without a refund at the discretion of the event organizers.

Harassment includes offensive verbal comments related to gender, gender identity and expression, sexual orientation, disability, group status, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

Presenters and exhibitors are also subject to the anti-harassment policy. In particular, presenters and exhibitors should not use sexualized images, activities, or other material, or otherwise create a sexualized environment. If a participant engages in harassing behavior, the meeting organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of WLIA Board of Directors, email admin@wlia.org, or stop by the registration desk immediately. The WLIA President, President-Elect, and Past President will communicate promptly with anyone who reports an issue while working quickly to address the problem in a confidential manner.

If you have any questions about this policy, please email admin@wlia.org, talk to a member of the Board of Directors, or just stop by the registration desk.  All reports will be treated in a confidential manner.

Photo Policy

By registering for any Wisconsin Land Information Association (WLIA) event your entry and presence constitutes your consent to be photographed, filmed and/or otherwise recorded. Your likeness may be used by WLIA, exhibitors, sponsors, and fellow attendees on websites, at future events, for marketing and promotional materials, on social media, and for other uses not yet defined. You understand that all photography, filming and/or recording will be done according to this consent.

WLIA would like to create an inclusive and safe environment. If you do not consent to the above, please wear a red lanyard that will be provided by WLIA at registration as a visual cue to those taking photographs and recordings to not include you. If you are taking photographs and recordings at an event you understand that you should not include people wearing a red lanyard.  When wearing a red lanyard, the possibility exists that you may appear in a photograph taken at a WLIA event. In such cases, WLIA will endeavor to follow this policy as-written and remind our exhibitors, sponsors, and fellow attendees to refrain from using such photos for promotional purposes.

Duty of Care

WLIA is preparing our meeting experience so that all individuals on-site, attendees, speakers, staff, and venue personnel remain safe, healthy, and comfortable throughout the event. The health and safety of our members is our top priority.

We are monitoring the COVID-19 status and are in communication with the team at the event location. Please visit the Centers for Disease Control and Prevention for recommendations on how to protect yourself against COVID-19. You can also see the current health and safety protocols that event location has in place.

Before Leaving Home
  • Follow relevant guidance provided by the Centers for Disease Control and Prevention (CDC) and your local health authority.
  • Evaluate your own health and that of people you are in close contact with; contact the meeting/event organizers if you have concerns.
  • Stay home if you are experiencing any of these symptoms: temperature over 100.4F, loss of taste or smell, cough, runny nose, sore throat, muscle aches, headache.

On-Site During the Event

Follow guidance for everyday preventive actions to help prevent the spread of respiratory viruses including:

  • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
  • Avoiding touching eyes, nose, and mouth with unwashed hands.
  • Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
  • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Agree to follow local and venue mask requirements at the event. If masks are required, you are encouraged to bring your own masks; however, WLIA will have a supply of masks available on-site.
  • Adhere to social distance protocols put in place by WLIA and respect others’ personal space.
  • Meeting sessions will be set for appropriate social distancing. Rearranging of seating is prohibited.
  • Hand sanitizer stations will be positioned throughout the hotel and our meeting space.

Other Notes
  • Appropriate signage will be displayed to reinforce social distancing and other safety reminders.
  • WLIA staff and Board members will work with the venue to ensure adherence to safety protocols at the meeting as outlined.
  • Notify WLIA staff immediately if you feel unwell or are experiencing flu-like symptoms.
  • Should you exhibit COVID-19 symptoms or test positive over the meeting dates, you will not be allowed to attend the meeting. Any additional expenses you may incur to quarantine or return home will be your responsibility.

Post-Event

If you test positive for COVID-19 up to 14 days after returning home, please contact WLIA staff to advise them of your situation.

*For any questions or concerns, feel free to reach out to Ann Barrett, Executive Services Manager